Once you have been awarded a contract, there are a number of meetings, reviews and discrete actions that must happen before the services under contract can commence. Buyers will frequently ask you to explain your approach to mobilising a contract. They will be looking for evidence that you have a clear implementation plan which you will follow in order to ensure a smooth and efficient transition once the contract is awarded.
An implementation plan breaks each activity into identifiable steps, assigns each step to one or more people and suggests when each step will be completed. For example, if one required activity is to create a register of existing company assets, campaign, one step might be to schedule an on-site walk-through with the facilities manager. This project might be assigned to a member of the operations or technical team. The conditions which need to be met in order for each step to be complete should also be included as part of your plan: for example, the asset register is complete once it has been reviewed and signed off by buyer's designated representative.
However, creating an implementation plan can be challenging as it requires the planner to identify each step required to achieve a particular outcome, and assign realistic timeframes to each step. If the plan is very detailed and involves many interdependent steps, it is recommended that you make use of a project planning tool. The final plan can be presented in the form of a table or, if feasible, a gantt chart. The end goal is a detailed overview of all the actions you will take from award of contract to the commencement of the primary service delivery.
Below is a sample text you can use as a guide to draft an Implementation Planning statement that suits your own business context.